Mellor Community Primary School

Checketts Road.Leicester. LE4 5EQ.
Telephone: 0116-2946098 or 0116-2946099. Email:
Privacy Notice


Privacy Notice

Your Data Matters

1       Introduction

At Mellor Community Primary School, we respect your need for privacy and protect any personal information, including but not limited to any 'personal data' defined in the General Data Protection Regulation 2016 that you share with us. Our practice with respect to use your personal information is as set forth below in this privacy policy.

As a condition of your child/children attending
Mellor Community Primary School you consent to the terms of the Privacy Notice as it may be updated from time to time. This Privacy Notice applies exclusively to Mellor Community Primary School.


Please find below a list of abbreviations we have used in this document:

         SEND Special Educational Need and Disability

         DfE Department for Education

         GDPR General Data Protection Regulation

         UK United Kingdom

         NPD National Pupil Database

         LA Local Authority

         NHS National Health Service


2       What we need

FontAwesome_f16c(0)_512Whilst the majority of the personal data you provide to the school is mandatory, some is provided on a voluntary basis. When collecting data, the school will inform you whether you are required to provide this data or if your consent is needed. Where consent is required, the school will provide you with specific and explicit information with regards to the reasons the data is being collected and how the data will be used.


The categories of pupil information that the school collects, holds and shares includes, but is not restricted to:

         Personal information - e.g. names, pupil numbers and addresses Parents and Carers Information

         Contact details and preference (contact telephone numbers, email addresses, addresses)

         Characteristics - e.g. ethnicity, language, nationality, country of birth and free school meal eligibility

         Attendance information - e.g. number of absences and absence reasons

         Assessment information - e.g. national curriculum assessment results

         Relevant medical information

         Information relating to SEND

         Behavioural information - e.g. number of temporary exclusions

         Safeguarding information

         Exclusion information

         Photographs (for internal safeguarding & security purposes, school newsletters, media and promotional purposes).

         CCTV images

         Payment details

         Our website access log - e.g. IP address, operating system, browser and web clicks


We may also hold data about pupils that we have received from other organisations, including other schools, local authorities and the Department for Education.

3       Why we need it

FontAwesome_f164(1)_512 Mellor Community Primary School holds the legal right to collect and use personal data relating to pupils and their families, and we may also receive information regarding them from their previous school, LA and/or the DfE. We collect and use personal data in order to meet legal requirements and legitimate interests set out in the GDPR and UK law.


We collect and use pupil information under the following set of legal bases in accordance with Article 6 of the GDPR and Article 9 of the GDPR:

         Legitimate Interests: this means that the processing is necessary for legitimate interests except where the processing is unfair to your child. The School has a legitimate interest in:

o   Providing your child with an education

o   Safeguarding and promoting your child's welfare and the welfare of other children



         Legal Obligation: where the School needs to use your child's information in order to comply with a legal obligation, for example to report a concern about wellbeing to Children's Services. We may also have to disclose information to third parties such as the courts or the police where legally obliged to do so. We process your child's information under

o   Section 537A of the Education Act 1996 (Census/ Personal Data)

o   Section 88(1) of the Education and Inspections Act 2006 (Behaviour)

o   Section 84 of the School Standards and Framework Act 1998 (Admissions)

o   School Admissions Regulations 2012 (Admissions)

o   The Education (Pupil Registration) (England) (Amendment) Regulations 2013 (Attendance)

o   Childcare Act 2006 (Early Year Curriculum)

o   The Children and Families Act: S69 (SEN)

o   The Special Educational Needs and Disability Regulations 2014 (SEN)

o   The Health & Safety at Work Act 1974 (Health & Safety)

o   Keeping Children Safe in Education (Child Protection)

o   Children and Families Act 2014 S100 (Medical & Health Information)


We must also comply with an additional condition where the school processes special categories of personal information in accordance with Article 9. These special categories including: personal information revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, genetic information, health information, and information about sex life and orientation.

o   Substantial public interest: the processing is necessary for reasons of substantial public interest.

o   Vital interests: to protect the vital interests of any person where that person cannot give consent, for example, if they are seriously hurt and are unconscious.

o   Legal claims: the processing is necessary for the establishment, exercise of defence of legal claims. This allows us to share information with our legal advisors and insurers.

o   Medical purposes: this includes medical treatment and the management of health conditions at school.


In accordance with the above, the personal data of pupils and their families is collected and used for the following reasons:


         To support pupil learning

         To monitor and report on pupil progress

         To provide appropriate pastoral care

         To assess the quality of our service

         To comply with the law regarding data sharing

         To safeguard pupils

         To contact parents/carers with updates, events, news and other activities which may be of benefit to you or your child(ren)

         To administer admissions waiting lists

         To carry out research


4       What we do with it

icomoon_e665(0)_512Whilst the majority of pupil information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with the General Data Protection Regulation, we will inform you whether you are required to provide certain pupil information to us or if you have a choice in this. Where we have obtained consent to use pupils' personal data, this consent can be withdrawn at any time. We will make this clear when we ask for consent, and explain how consent can be withdrawn.


We do not share information about our pupils/parents with anyone without consent unless the law and our policies allow us to do so.


The school is required to share pupils' data with the DfE on a statutory basis. NPD is managed by the DfE and contains information about pupils in schools in England. Mellor Community Primary School is required by law to provide information about our pupils to the DfE as part of statutory data collections, such as the school census; some of this information is then stored in the NPD.


The DfE may share information about our pupils from the NDP with third parties who promote the education or wellbeing of children in England by:


         Conducting research or analysis.

         Producing statistics.

         Providing information, advice or guidance


The DfE has robust processes in place to ensure the confidentiality of any data shared from the NDP is maintained. Mellor Community Primary School will not share your personal information with any third parties without your consent, unless the law allows us to do so. The school routinely shares pupils' information with appropriate third parties, including:


         Educational Portals (Administration and Educational purposes)

         Our local authority - to meet our legal obligations to share certain information with it, such as safeguarding concerns and exclusions

         The Department for Education

         The pupil's family and representatives

         Educators and examining bodies


         Suppliers and service providers - to enable them to provide the service we have contracted them for

         Financial organisations

         Central and local government

         Our auditors

         Survey and research organisations

         Health authorities

         Security organisations

         Health and social welfare organisations

         Professional advisers and consultants

         Charities and voluntary organisations

         Police forces, courts, tribunals

         Professional bodies

         Schools that the pupil's attend after leaving us

         Other agencies that support your child's wellbeing


5       How long do we keep it?

FontAwesome_f085(0)_512Personal data relating to pupils at Mellor Community Primary School and their families is stored in line with the school's GDPR Data Protection Policy (which can be found on the school website). In accordance with the GDPR, the school does not store personal data indefinitely; data is only stored for as long as is necessary to complete the task for which it was originally collected and in line with our retention statement.



6       What are your rights?

FontAwesome_f084(0)_512Under data protection legislation, parents and pupils have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child's educational record, contact:



Mrs Nik Foster

Mellor Community Primary School

Checketts Road



Telephone:  0116 2946098


You also have the right to


         Be informed about how Mellor Community Primary School uses your personal data.

         Request that your personal data is amended if it is inaccurate or incomplete.

         Request that your personal data is erased where there is no compelling reason for its continued processing.

         Request that the processing of your data is restricted.

         Object to your personal data being processed. Where the processing of your data is based on your consent, you have the right to withdraw this consent at any time.

         Claim compensation for damages caused by a breach of the GDPR


7       Contact Details and Useful Websites

If you have a concern about the way Mellor Community Primary School and/or the DfE is collecting or using your personal data, you can raise a concern with the school or you can also contact:


Schools Data Protection Officer
Manjit Heer

350 Loughborough Road


Le4 5PJ

TEL: 0845 519 1772


You may also contact the ICO.

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow, Cheshire


They can be contacted on 0303 123 1113 Monday-Friday 9am-5pm.


Useful Websites

In the search box type at the top of the page type:

         GDPR for schools

         Data Subject rights


In the search box type at the top of the page type:


         National Pupil database

         How we use your data

         Data protection: how we share pupil and workforce data

         Data collection and censuses for schools

         Contact DfE


In the search box type at the top of the page type:





8       Where can you find out more information?


If you would like to find out more information about how we and/or the DfE collect, use and store your personal data, please visit our website to download our GDPR Data Protection Policy or request a copy from the school.